Now check this report  Budget Report

FMRP_RW_BUDGET – Budget Overview

Current budget become negative due to return posting on specific fund center. This solution will help you to stop such posting in BCS which makes current budget negative.

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Negative Budget in BCS due to Transfer Posting

Blueprints

1. Discussion current organization structure.
2. Discussion of FM organization structure
3. Discussion on current Budget control system.
4. Basic presentation on FM functionality
5. Discussion on FM scope (Like FIAA / HR / Travel / MM etc)
6. Documentation of Business process with respect of FM.
7. Identification of role and authorization
8. Identification of GAP into system
9. Data Migration strategy
10. Blue Prints sign off

Realization

1. Realization and system configuration for following business process

1. 1. Master Data
   2. Budgeting
   3. Budget Execution
   4. Integration
   5. Year End Closing
   6. Reporting
2. Unit Testing
3. Integration Testing
4. Impact testing by other module after activation of Funds Management. Funds Management has integration with
   1. Financial and Asset Accounting Integration
   2. Funds Management and CO
   3. Purchasing
   4. Trip Costs Accounting
   5. Payroll Accounting
   6. Integrating Project System
   7. Integrating Plant Maintenance
   8. Integrating Sales and Distribution
5. Configuration Document
6. Process Document for Year end closing
   1. Schedule Manager
   2. Monitor for Year-End Closing Operations
   3. Preparation
   4. Commitment Carry forward
   5. Budget Carry forward
   6. Carrying Forward Fund Values

Final preparation

1. Roles and Authorization identification and creation
2. Authorization Testing
3. Power User Training
4. End User Documentation
5. End User Training
6. Data Migration (Budget and commitment upload) as per situation. (Mid year go live or year end go live.)

Go live and Support

Scope (Brief description)

The functions in the component Public Sector Management – Funds Management (PSM-FM) supports in creating budgets. The tasks of Funds Management are to budget all revenues and expenditures for individual responsibility areas, monitor future funds movements in light of the budget available, and prevent budget overruns, budgets can be change by entering releases, supplements, returns, and transfers.

Entering an FM account assignment (for example commitment item, funds center) when creating a document in FI, the system will determine an FM area before it can flow the data to Funds Management.

The FM area is derived from Company Code (organizational unit in Financial Accounting) by assigning the company code relevant for Funds Management to an FM area. One or more company codes can be assigned to an FM area.

Funds Management will be activated for all company code at once.

Exclusion: Funds Management will not cover budgets for Capital Expenditure (CAPEX). CAPEX will be covered through Project Systems or Internal Orders.

Expectations / Requirements (General Explanations)

To control actual cost incidence over budgets at various fund centers (combination of cost center / MM Organization element) through operational budgets and also to provide effective and seamless management reporting tool aimed at monitoring and controlling costs.

In order to achieve the above stated requirement, it is proposed to make use of SAP’s Fund Management (PSM-FM) component to organize the business into various Fund centers with a view to Control the actual cost. Further, to report on budgets utilized and available against each commitment item.

Explanations of Functions and Events

To facilitate budgetary control and monitoring the operational efficiency of various organizational elements in terms of funds centre. It is proposed to structure the company codes into various Fund centers for the purpose of budgetary controls.
Commitment items are assigned to GL Account where a budget has to be fixed and cost centers are assigned to funds center.  Budgets are maintained for commitment item against the funds centre. When the actual cost is incurred in each of these responsibility areas the costs are captured in commitment item against each fund centers and checked for availability of funds.
The data flow into Funds management can be derived from the transactions originating from Finance and Logistic Modules by way of cost element and Cost Centre on the posting line item itself.

Business processes for Budgetary Control

Budgeting can be done on the basis of Annual Values or Overall Values and both Top-down and Bottom-up approaches can be followed while establishing the budgets. It is proposed that the Annual values basis be followed for budgeting Bottom-up.

In the case of Annual Values budgeting, periodic (monthly) distribution of Budget values within the fiscal year will be made by the system only statistically on the basis of Distribution Key defined in the Budget definition screen. However, the availability check will be performed against a specified % on the Annual Value.  For example, during the beginning of every quarter, 25% of the Budget can be released and the balance can be blocked.

Once the budget has been created, it has to be released for each budget object. The Budgeting process in FM Area can be handled with the help of Budget Objects.  Budget Object is a combination of Funds Center and Commitment Item.   The budget structure represents all the funds centers and commitment items for which budget or postings have been made, in their entirety for each fund in hierarchy format.

Process Flow

1.Create Commitment Item
2.Create Fund Center
3.Derive fund center as per derivation rules,
4.Derive Commitment Item from GL Account
5.Define Budgets against each Commitment Item and fund center ( Budget object)
6.Release Budget

Each Cost center / Cost Center group (representing a department or function in a plant will form a Budget Area (Fund Center). Accordingly, there exists a one-to-one or many to one relationship between cost centers and fund centers.

Commitment Check will be at Fund Center level.  Hence, whenever the expense posting exceeds the Commitment budget for the Budget Object, the availability control will be active.

The data in the cost Centers and Fund Centers tallies with respect to the Commitment Items.

Availability Control and Tolerance Definition

Availability Control checks the Budget before the creation of Commitment.  For this process, each Cost Center will be attached to a Fund center.  Fund Center will be derived from the Cost Center assignment.

Availability check can be made to work along with the Tolerance Limits specified for each Business Transaction. The system can also be notified with the action it should display if the tolerance limit for the business transaction is exceeded.

Note:  Commitment check will be available for Expense only. It will not be available for notional postings like Depreciation and assessments, Clearing GL accounts.

Availability Control is available at following Transaction postings:

GL expense postings
Procurement material / service transaction

Availability checks:

Three types of availability control options can be done. For example:
1. 80% utilization = Warning message.
2. 90% utilization = Warning with mail to the responsible person
3. 100% utilization = Error message.

The availability control is set for a FM area generally. The facility to do checks for specific combinations of Fund Center and Commitment is provided.

The following scenarios/documents are identified, where payment budget to be captured and Budget availability check to be performed:

      Scenarios                                    Type of Budget Availability checks possible
Direct FI entries   Blocking or Warning
MM direct expenses booking  Blocking or Warning
MM Procurement transactions Blocking or Warning

Planning Process

Plan Data will be initially keyed in at Cost Center level and stored in version 0. The plan data so captured will be summarized at the Organization level and the normalization process will be initiated (viz., running up / down the plans and submitting to corporate for approval and obtaining their concurrence etc) and approved plan will be transferred to version 01

Once the Budgets are approved the same will be copied to FM component as approved budgets as annual values.

Note: All Budgets will have a time span applicability of one year and unexpired budgets will not be carried forward.

Configuration

If you have similar type of business requirement in your hand and you are looking step by step help document, Please find as below

Budget Control System (FM-BCS) Concept Presentation

Funds Management BCS Configuration

FM Business Process on P2P Cycle with Down Payment

How to Migrate Former Budget to Budget Control System

How to Control Authorization on FM Master Data Level

Message no. DS017 Program 4FBU does not exist

Planning
FMPLSET – Set Planner Profile
FMPLCPD – Change Plan Data
FMPLDPD – Display Plan Data
FMLID – Display Change Document

Budgeting
FMBBC – Create Budget Entry Documents
FMBB – Budgeting Workbench
FMPEP – Multiple Budget Entry
FMEDD – Display  Budget Entry Documents

Version
FMBOSTAT – Assign Status to a Version
FMCYFREEZE – Freeze Budget Data of a Version

Budget Control System (BCS) > Tools

Planning
FMBPRRI_BCS – Create Derivation Strategy for Plan Data Transfer from SAP BW
FMBPRRS_BCS – Display Derivation Strategy for Plan Data Transfer from SAP BW
FMBPRRC_BCS – Edit Derivation Rules for Plan Data Transfer from SAP BW

FMCYCOPI_BW – Transfer Plan Data for FMCYCOPI_BW – Transfer Plan Data

FMCYPREP – Generate Planning Data
FMCYRESET – Reset Plan Data
FMPLUP – Upload Plan Data from Excel
FMCYCOPI_CO – Plan Data Transfer from CO

Budgeting
FMCYLOAD – Generate Budget Data
FMMPRELE – Release Budget Data
FMDOCREV – Reverse Entry Documents
FMMPTRAN – Transfer Between Budget Types
FMMPSTAT – Generate Statistical Budget Data

FMAVCCUST01 – Monitor Availability Control
FMAVCREINIT – Reconstruct Availability Control

FMTEXT – Organizer Budget Text 
FMCYTEXT – Copy Budget Text

Commitment Item

FMCIA – Commitment Item Individual Processing
FMSL – Commitment Item Mass Processing
FMCIC – Commitment Item Display

Commitment Item Hierarchy

FMCID – Change Commitment Item Standard Hierarchy
FMCIH – Change Commitment Item Alternative Hierarchy
FMCIE – Display Commitment Item Hierarchy
 
Commitment Item Group

FM_SETS_FIPEX1 – Create Commitment Item Group
FM_SETS_FIPEX2 – Change Commitment Item Group
FM_SETS_FIPEX3 – Display Commitment Item Group
FMRP_CI_SET_HIER – Create Group Hierarchy from Master Data Hierarchy

Funds Center

FMSA – Funds Center Create
FMSB – Funds Center Change
FMSC – Funds Center Display

Funds Center Hierarchy

FMSD – Funds Center Hierarchy Edit
FMSE – Funds Center Hierarchy Display

Funds Center Group

FM_SETS_FICTR1 – Funds Center Group Create
FM_SETS_FICTR2 – Funds Center Group Change
FM_SETS_FICTR3 – Funds Center Group Display
FMRP_FC_SET_HIER – Create Group Hierarchy from Master Data Hierarchy

Fund

FM5I – Create Fund
FM5U – Change Fund
FM5S – Display Fund

Fund Group

FM_SETS_FUND1 – Create Fund Group
FM_SETS_FUND2 – Change Fund Group
FM_SETS_FUND3 – Display Fund Group

Application of Funds

FM6I – Create Application of Funds
FM6U – Change Application of Funds
FM6S – Display Application of Funds

Functional Area

FM_FUNCTION – Process Functional Area
FM_SETS_FUNCTION1 – Create Functional Area Group
FM_SETS_FUNCTION2 – Change Functional Area Group
FM_SETS_FUNCTION3 – Display Functional Area Group

Funded Program

FMMEASURE – Edit Funded Program
FMMEASURED – Display Funded Program

Funded Program Group

FM_SETS_FUNDPRG1 – Create Funded Program Group
FM_SETS_FUNDPRG2 – Change Funded Program Group
FM_SETS_FUNDPRG3 – Display Funded Program Group

How to control Authorization on Fund center Level?
How to control Authorization on Commitment item Level?
How to control Authorization on Fund Level?
How to control Authorization on Functional Area Level?
How to control Authorization on Funded program Level?
How to control Authorization on Grant Level?

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How to Control Authorization on FM Master Data Level

Some of the concept explained in this presentation are given below,

Budget
Type of Budget
Why BCS?
Main Ideas of BCS
Features of Former Budgeting vs. Budget Control System
Budget Structure
Budgeting Workbench
Key Figures
Consistency Checks
Status Management
BCS Availability Control
Filters setting
Concept of AVC Control Objects
Tolerance Profiles
Multi Level Availability Control
Revenue Budgeting
Budget Planning Process
Reporting and Monitoring

This document is in the form of PPT. You may use this document for your self study and client demo. This readymade presentation helps you to make your client understand the potential of SAP Funds Management Budget Control System functionality.

 This Document is available for downlaod ! Click here to know more and Buy Now !

Budget Control System (FM-BCS) Concept Presentation

This is a base level of document. If you are new to SAP Funds Management Budget Control System (FM BCS), You will find this document very useful. This will make you understand SAP Funds Management Budget Control System (FM-BCS) very clearly and very quickly.

This document is a perfect solution for this problem. You just need to follow some simple steps as given in this document and it is just done… these all t code will be running
If you are Trying to Run following T Code

FMRP_RW_BUDGET – Budget Overview
FMRP_RW_BUDVER – Comparison of Budget Versions
FMRP_RW_BUDCON – Overview of Budget Consumption
FMRP_RW_EFFYEAR – Budget Overview According to Year of Cash Effectivity
FMRP_RW_COVRGRP – Budget Consumption of Cover Groups

You get the following error message

XXXXXXXXXXXXXXXXXXXXX

“Program 4FBU does not exist

Message no. DS017
Diagnosis
The program you specified does not exist.
Procedure
If are creating a new program, acknowledge the message and continue.
If you are trying to access an existing program, check the spelling. For a list of existing programs, select Utilties -> Find program.”

XXXXXXXXXXXXXXXXXXXXX

This document is a perfect solution for this problem. You just need to follow some simple steps as given in this document and it is just done… these all t code will be running.

This document is available for Download! Click here to know more and Buy Now!

Message no. DS017 Program 4FBU does not exist

]]> http://www.sapebooks.com/info/funds-management/message-no-ds017-program-4fbu-does-not-exist/feed/ 1 http://www.sapebooks.com/info/funds-management/how-to-migrate-former-budget-to-budget-control-system/ http://www.sapebooks.com/info/funds-management/how-to-migrate-former-budget-to-budget-control-system/#comments Wed, 04 Mar 2009 17:06:37 +0000 admin http://www.sapebooks.com/info/?p=362 This document explains about how to migrate former budgeting to budgetary control system. This document explain the concept of

1. Concept of former budgeting
2. Concept of BCS
3. Difference  between former budgeting and BCS
4. Major activity involved in Migration
5. Compare T Code FBS Vs BCS
6. Sample project Plan
7. Details of Execution path for Activities Involved in Migration

Table of Index is given below

Migration Overview
Concept of Former Budgeting
Concept of Budget Control System (BCS)
Features of Former Budgeting vs Budget Control System
Business Benefits of BCS in compare to Former Budgeting
Major Activity for Former Budgeting Migration
Checklist of Existing former budgeting
Former Budgeting Analysis
Time Frame
Master Data
Reporting
Year End and Budget Preparation
Time Horizons for Budget Data
Result
Compare T Code Former Budgeting Vs Budgetary Control System
Compare Information System BCS Vs Former Budgeting
BCS Information System
Former Budgeting Information System
Sample Project Plan / Time line for BCS Migration
Additional Configuration in BCS for Initial Customization
BCS Activation
Budgeting
Availability Control
Actual and Commitment Update/Integration
Basic Migration Concepts
Database Table
Fund Budget
Mapping Customization
Delta Migration Concept
Account Assignment objects
Total Migration
Document Migration
Migrating Budget Data at Fiscal Year End
Migrating Budget Data during the Fiscal Year
Processing Year-End Closing
Migration Tool Available in SAP IMG
Display Assignment Rules for Budgeting Process
Display Assignment Rules for Value Type
Define Derivation Strategy for Header Data
Define Derivation Strategy for Line Items
Activate Full Migration for Carryover Documents
Migrate Budget Totals
Migrate Cover Pools and Unilateral CE Rules
Example for Budget Document Migration
Step 1 Create Budget Document in Former Budgeting
Step 2 Run Migration program for this document
Step 3 Display the document in BSC System

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How to Migrate Former Budget to Budget Control System