New Depreciation Area can be created with report “RAFABNEW”. Go to SE38 and read documents in details.

SAP Relevant Notes

1. 430618 (Procedure for setting up new depreciation area)
2. 301113 (Restrictions of RAFABNEW)
3. 421549 (RAFABNEW: Error with closed fiscal years)

What depreciation terms and values does the new depreciation area receive?

Values and depreciation terms are adopted without change from the area defined as the reference depreciation area in Customizing, unless the new area is not active in the given asset class.

You can translate the currency for the new area at its creation, also using parallel currencies. The accumulated values are translated using the exchange rate valid for the acquisition date, and transactions are translated using the exchange rate valid for the asset value date.

If you want to calculate values for the depreciation area using other depreciation terms, you can specify in the initial screen that you want the terms of the asset class to be copied

Proceed as follows:

1.  Define a new depreciation area in Asset Customizing  (see the Implementation Guide). You also have to define the new depreciation area so that it adopts its depreciation terms and posting values from another depreciation area.

2.  Check the depreciation terms in the asset classes for the new depreciation area, and change them if necessary. If you do not want to manage the new depreciation area in all asset classes, you can indicate this by making the depreciation area inactive in those asset classes.

3.In Asset Customizing, specify for the individual transaction types whether posting should always take place in the new depreciation area, or whether posting is optional. You should especially check the definitions for transaction types that only post to certain depreciation areas (such as the cost-accounting area), in case these transaction types should also take the new area into account.

4.If you also want to manage investment support measures in the new depreciation area, you also have to revise the definitions of the support measures concerned (Asset Customizing -> Valuation -> Investment support measures -> Areas).

5.Then you update the asset master records (in the Asset application menu under Periodic processing). The system then carries out the following activities:

- It adds the new depreciation area to all asset master records.

- It adds the corresponding annual values to each asset.

- The transactions for the new area are created based on the on the reference depreciation area, if you did not request that the values be zero to start out.

Also, please check if you performed the following steps when creating new dep areas:

1. Create Depreciation area via OADB.

2. Activate Depreciation area via OAYZ.

3. Automatic opening of new depreciation are via AFBN and program RAFABNEW :-

3.1 – Indicator: Leave values initial = not ticked. The system will copy all the past years values from  depreciation area 01.

3.2 – Indicator: Leave values initial = ticked.  Set this indicator if you want to open the newly created depreciation area without any values i.e. blank.

4. Recalculate depreciation via AFAR and program RAAFAR00.”

5. What type or areas are you trying to create, regular or revaluation areas? And the asset is an Asset under construction or a regular asset? Please check if you are using the right program.

* In case you needed to create a new depreciation area for assets under construction, you would have to use report ZZAFANEW1.

Please read note 317806(RAFABNEW: no new depreciation area for investment me) for getting additional information.

*For revaluation areas you will need report RAAUFW01.

• To capitalize fixed assets like Plant & machinery, buildings, Furniture & fixtures, IT assets etc. by routing through CWIP with a budget availability check
• To capitalize assets which are constructed internally.
• To capitalize all associated costs related to procurement of assets.
• To account for any exchange gain/loss.

Process Flow

This method is used for capitalizing assets that are constructed and / or procured like Plant and Machinery, Building, Land Development etc. under any project or otherwise.

To be process flow for capitalizing the assets under this method:

• In CO-IO an internal order under IM Node is created for such activity with investment profile of Auto creation of AuC and budget is allocated to such IO from the IM Node based on individual capex sanctions.
• A CWIP Fixed asset for Capital Work-in-Progress (CWIP) type is also created automatically with following details:
  • Description of Assets
  • Location
  • Sub-Location
  • Business Area

• In MM Module a PO/SO (with account assignment type ‘0’) is raised against the internal order which is detailed in the MM Module specific scenario. Commitment item will be generated against the internal order.
• In MM Module GR/Service acceptance is made which is detailed in the MM Module specific scenario. All values are posted to the specific AUC Account (which by nature is a P&L Account). In this step AUC account will be debited with budget availability check from IO and GR/IR account will be credited.
• In MM Module, Invoice is posted and the difference if any from the GR is posted to the assigned AUC Account.
• Debit/Credit Notes stating foreign exchange interest gains or losses received from Corporate is posted against the internal order. However any gain/loss arising out of forward cover taken by Corporate shall not be capitalized.
• In case budget availability check fails, no posting can be made to the account.
• In case additional budget is required budget supplement can be provided to IO from Head Office.
• In the month end these internal orders are settled to Capital Work–in-Progress (CWIP) asset which is already assigned in the settlement rule of the internal order.
• Whenever the asset is put to use for commercial purposes and a certificate obtained for the same, the Fixed asset master is created with the following information
  • Asset Class
  • Description of Assets
  • Location
  • Sub-Location
  • Personnel number (In case of Household Assets provided to employees)
  • Business Area
  • Cost Centers
  • Internal order
  • Relevant Insurance data
  • Depreciation data for the relevant depreciation areas
  • Depreciation keys
• Settlement rule is modified in the internal order with recipient being the fixed asset(s) created above. In case of multiple assets, the fixed value for each asset or the ratio of distribution of the values needs to be indicated against each recipient.
• Any cost or expense which is identified as the integral part of asset can be capitalised also and can be maintained as sub-number in the original asset.
• Amount accumulated in CWIP is settled through line item settlement to the specific fixed asset(s)
• After the entire process as stated above is completed and IO does not have any commitment item and confirmation is obtained from the originator that the capitalization process is complete, the status of the IO is changed to “COMP”. This indicates that asset procurement process is complete.
• Any unutilized budget is not returned, but reported as a variance in the capex reportback.

Expected Results

• CWIP Asset Master is created
• Accounting entries are posted at month-end to CWIP
• Balance in AUC accounts to be zeroised for each month for each business area, except for amounts appearing in certain AUC accounts, which shall be negated by an equivalent offsetting amount appearing in ‘Transfer to Fixed Assets’ account
• Asset Master is created
• Final settlement is posted and capitalization of Asset takes place

• To account for assets acquired from other divisions within organization
• To account for assets acquired from other affiliated/subsidiary company

Process of Assets Transfer

1. In case any asset is acquired from other divisions of Company or Organization, who are using Asset Accounting in SAP or otherwise, to be process flow is elaborated in the document on transfer of fixed asset.
2. In case any asset is acquired from other affiliates or subsidiaries of Company or Organization, to be  process is as follows:

• • Create internal Order, incorporating approval reference for such acquisition.
  • Create the asset master in the receiving company code with following details:
  • Asset Class
  • Description of Assets
  • Location
  • Sub-Location
  • Business Area
  • Internal Order number to relate to sanction
  • Cost Center to capture depreciation
  • Relevant Insurance data
  • Depreciation data for the relevant depreciation areas
  • Depreciation keys

In Transferee company

• In case the asset is acquired from affiliates / subsidiaries of company or organization, capitalize the value of asset with Transaction code “ABZP” with transaction type 150 (Acquisition from an affiliated company).  A specific G/L account is credited and asset is debited.
• Then on receipt of the Debit Note that specific GL account is debited and Vendor account (created against the affiliated company) is credited.

or

• Capitalize the asset with transaction code F-90. A specific G/L account or a Vendor account (created against the affiliated company) is credited and asset is debited.

Expected Results

Asset Master is created for new assets

Asset values and depreciation fund (for inter-divisional transfers) are recorded in the financial books

Check : Are you using Group Assets ? If yes,

Check the values on your group asset consistent in relation to the assigned individual assets. With other words if your assigned individual asset(s) have accumulated APC values the group asset should have accumulated APC values, too.

SAP strictly recommends to assign NOT to one group asset single assets with postive and negative accumalted APCs values. Negative and positive individual assets should then be managed separately on one group asset in each case.

Indicator: Time-independent management of organiz. units If you set this indicator, the system manages the organizational units ‘business area’ and ‘cost center’ (and thereby ‘profit center’) as not time dependent in the asset master records in this company code.

Any change to these organizational units during master data maintenance then automatically generates a transfer posting document.

If the indicator is not set, you have to create a new asset master record, and manually transfer the entire asset, when
the business area changes (and you are using business area balance sheets).

Caution

If you set this indicator, and then change these organizational
units in asset master data maintenance, the system replaces the
business area and cost center (and profit center) in all existing
time intervals by the new assignments. After that, it is no longer
possible to report on these organizational units for past time
periods in Asset Acccounting! This applies even if you later remove
the indicator!

The depreciation is collectively executed at the company code level. Each asset master contains the necessary information to calculate the depreciation like:

Capitalization date
Depreciation areas
Useful life
Scrap Value
Asset Value Date

The depreciation run is an important periodic processing activity which takes care of calculating depreciation for the assets. This run posts the corresponding transactions in both AA and FI. The depreciation calculation is done through AFAB session and the AFAB posting session posts the different depreciation areas ‘01’ and ‘15’. Test run can be executed for individual asset or entire fixed asset depending upon the requirement.

System posts following entry.

Depreciation A/c Dr
To Accumulated Depreciation  A/c Cr

The depreciation posting can be done as per following.

1. Planned posting run
2. Repeat
3. Restart
4. Unplanned posting run

Planned posting run: It is used to post depreciation of the asset at the end of planned period. The planned period is going to be every month end.

Repeat: If we want to post additional depreciation for any additional posting after planned posting run, it can be achieved through repeat posting run. If any asset is booked after planned posting run, depreciation of the same can be posted using repeat run in the same period provided period is open.

Restart: It is used to complete depreciation run which is aborted or not completed due to technical reasons like server is not working during depreciation run.

Unplanned: It is used to calculate depreciation other than normally defined planned posting cycle. In case of any gap between the planned posting period, the accumulated depreciation for the gap period can be posted together by the unplanned depreciation run.

Manual Value Correction- Unplanned Depreciation: (ABAA)

If we want to post additional depreciation which is not considered while depreciation posting run, it can be done through unplanned depreciation. In this case we have to mention amount of depreciation which is not considered against individual asset. This is called as Unplanned depreciation. Asset value date should be on or after capitalization date. Unplanned amount of depreciation posted is initially recorded in Asset module only. It is posted to FI when depreciation run is executed.

SAP T code to be used

Depreciation Run    :  AFAB
Depreciation Simulation    : S_ALR_87012936
Manual value correction-unplanned depreciation    :  ABAA

This set of documents explain in step by step manner with screenshots, how to do transaction in SAP FI Assets Accounting (FI-AA).

These documents can be used for power user training or end user training in the final preparation phase during implementation.

These documents help you to understand how to run transactions in SAP and complete your business process. These documents are very helpful for the entire sap user even if they are new to SAP screens.

In this document set we cover following transactions

Master data

AR31 Edit Worklist

AS01 Create Asset

AS02 Change Asset

AS03 Display Asset

AS05 Lock

AS06 Delete

AS11 Create Sub Number

AS21 Create Group Asset

AS24 Create Group Asset Sub Number

AW01N Asset Explorer

Acquisition

ABGF Credit Memo in Next Year

ABGL Credit Memo in Current Year

ABZON Acquisition with Automatic Offsetting Entry

F.14 Post Recurring Entries

F-47 Down Payment Request

F-48 Create Down Payment

F-90 Acquisition with Vendor

F-91 Clearing Offsetting Entry

FBD1 Enter Recurring Entry

Transactions

AB02 Change Asset Document

AB08 Reverse Asset Document

ABAON Sale without Customer

ABSO Miscellaneous

ABUMN Transfer within Company Code

ABZU Create Write Up

AIAB AUC Settlement with Line Items

AIBU AUC Settlement

AIST Reverse Settlement of of AUC

Retirement

ABAVN Retirement by Scrapping

AR31 Mass Retirement

F-92 Retirement with Customer

Period End Closing

ABAA Unplanned Depreciation

AFAB Depreciation Run Execution

AFAR Recalculation of Depreciation

Reporting

S_ALR_87011964 Asset Balances

S_ALR_87011979 Physical Inventory List

S_ALR_87011990 Asset History Sheet

S_ALR_87012004 Total Depreciation

S_ALR_87012039 Asset Transactions

S_ALR_87012050 Asset Acquisition List

S_ALR_87012052 Asset Retirements

S_ALR_87012936 Depreciation Simulation Forecast

S_ALR_87099918 Primary Cost Planning

Year End Closing

ABST2 Preparation

AJAB Asset Year End Closing

AJRW Asset Fiscal Year Change

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SAP Assets Accounting End User Documents

]]> http://www.sapebooks.com/info/financial-accounting/sap-assets-accounting-end-user-documents/feed/ 0 http://www.sapebooks.com/info/financial-accounting/sap-assets-accounting-configuration-document/ http://www.sapebooks.com/info/financial-accounting/sap-assets-accounting-configuration-document/#comments Fri, 13 Feb 2009 19:49:11 +0000 admin http://www.sapebooks.com/info/?p=88 This document explain SAP FI Assets Accounting (FI-AA) and in step by step manner with the help of system screenshots.

This document is very useful for all SAP FI consultant and or who are having aspiration to be FI consultant. This document helps you to understand sap FI Assets Accounting (FI-AA) configuration in systematic manner and you need not to waste your time in SPRO for Assets Accounting (FI-AA) configuration.

You can use this document for learning and implementing projects. If you are going to attend SAP certification examination, this document may help you to understand the concept of SAP Assets Accounting (FI-AA) and configuration option available for the same.

This document covers following aspects of configuration,

1. Chart of Depreciation
2. Assets Class
3. Assets Master Data Screen layout
4. Number range for assets master
5. Integration with general ledger
6. Valuation
7. Depreciation Area
8. Depreciation key configuration
9. Assets Data transfer or migration
10. Reporting

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SAP Assets Accounting Configuration Document

The system also offers special functions for leased assets, and assets under construction. The system enables you to manage values in parallel currencies using different types of valuation. These features simplify the process of preparing for the consolidation of multi-national group concerns.

The Plant Maintenance (PM) component offers functions for the technical management of assets in the form of functional locations and as equipment. The Treasury (TR) component offers special functions for managing financial assets

SAP Assets Accounting Concept Document

This document explains about what all concepts are involved in SAP Assets Accounting (FI-AA). This presentation helps you to understand

1. Assets Accounting as Sub Ledger
2. Assets Class
3. Chart of Depreciation
4. Assets Master Data (Create / Change)
5. Acquisition
6. Retirements
7. Depreciation
8. Transfer
9. Period / Year end Closing
10. Reporting

This document is in the form of PPT. You may use this document for your self study and client demo. This readymade presentation helps you to make your client understand the potential of SAP Assets Accounting (FI-AA) functionality.

This is a base level of document. If you are new to SAP Assets Accounting (FI-AA) or you are working in other sap module (like SD, HR, MM, PP … etc). You will find this document very useful. This will make you understand SAP Assets Accounting (FI-AA) very clearly and very quickly.

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SAP Fixed Assets Concept Presentation