150 + Documents and Video demo on SAP Funds Management Budget Control System, provides complete solution for funds management learning and implementation solution.

All documents given below are available for downlaod. For More Information visit www.fmbcs.com

Solution Documents are classified under following group

• Funds Management Learning Documents
• Funds Management Implementation Documents
• Migration Document from Former Budget to Budget Control System
• Concept and Video Demo

Note : This list do not cover all the solution documents…. many more are not listed here…. many more to be published very soon..

Funds Management Learning Document List

1010 SAP FM BCS Overview

• 1010 10 SAP FM BCS Overview
• 1010 20 SAP FM BCS Concept Presentation

1020 FM Activation and Org Structure

• 1020 10 FM Activation and Org Struc

1030 Master Data

• 1030 01 Master Data
• 1030 02 Fund Center
• 1030 03 Commitment Item
• 1030 04 Fund
• 1030 05 Functional Area
• 1030 06 Funded Program
• 1030 07 MD Options
• 1030 08 Budget Address Posting Address
• 1030 09 Derivation Tool

1040 Budgeting in SAP FM

• 1040 01 Budget Process
• 1040 02 Period Control in Budgeting
• 1040 03 Payment Budget, Commitment Budget and Financial Budget
• 1040 04 Version Management and Frozen Version
• 1040 05 Budget Process
• 1040 06 Budget Type
• 1040 07 Budget Document Type
• 1040 08 Budget Status Management
• 1040 09 Budget Planning
• 1040 10 Budget Release Process
• 1040 11 Budget Workbench
• 1040 12 Budget Key Figure
• 1040 13 Consistency Check
• 1040 14 Budget Text
• 1040 15 Derivation Tool for Budget Entry

1050 Budget Execution

• 1050 01 Active Availability Control
• 1050 02 Revenues Increasing the Budget
• 1050 03 Cover Eligibility
• 1050 04 Concept of Earmarked Funds
• 1050 05 Debit Entry – Requests

1060 Integration

• 1060 01 Financial and Asset Accounting Integration
• 1060 02 Funds Management and CO
• 1060 03 MM FM Integration
• 1060 04 Business Trip Accounting
• 1060 05 Integrating Human Capital Management
• 1060 06 Integrating Project System
• 1060 07 Integrating Plant Maintenance
• 1060 08 Integrating Sales and Distribution
• 1060 09 Integrating PSCD
• 1060 10 Integrating Real Estate
• 1060 11 Integrating Treasury and Risk Management Cash Mgmt
• 1060 12 New General Ledger in Public Sector
• 1060 30 OFUP Funds Management Update

1070 Year end Process

• 1070 10 FM BCS Closing Concepts
• 1070 20 FM BCS Closing Process

 

1080 Reports and Misc Concepts

• 1080 10 SAP FM BCS Reports  

Funds Management Implementation Documents

2010 Scoping Questioner

• 2010 01 Organization Profile
• 2010 02 Scoping Questioner
• 2010 03 SAP FM BCS Scope Document  (To be publish very soon..)

2020 Project Plan

• 2020 01 ASAP Methodology
• 2020 02 FM BCS Project Plan
• 2020 03 IT Project Management Guide
• 2020 04 Step by Step Project Planning
• 2020 05 ASAP Concept

2030 Business Blueprints

• 2030 01 Budget Planning or Preparation Process
• 2030 02 Budget Entry and Release Process
• 2030 03 Budget check for various business process
• 2030 04 Budget Function Year End Process
• 2030 05 Reporting process
• 2030 10 Business Process Master List
• 2030 20 Budget Template Summary + 38 Budget Excel Template 
  • 2030 21 Annual operating budget – service industry
  • 2030 22 Annual operating budget for manufacturing
  • 2030 23 Budget Plan 10
  • 2030 24 Budget plan 20
  • 2030 25 Business Budget 10
  • 2030 26 Business Budget 20
  • 2030 27 Business Budget 30
  • 2030 28 Business trip budget
  • 2030 29 CashBudget
  • 2030 30 Channel marketing budget
  • 2030 31 Church Budget
  • 2030 32 Commissions Compensation Manager
  • 2030 33 Event Budget 10
  • 2030 34 Event budget 20
  • 2030 35 Event Budget 30
  • 2030 36 Event Budget 40
  • 2030 37 Event budget 50
  • 2030 38 Expense Budget 10
  • 2030 39 Expense Budget 20
  • 2030 40 Expense Budget 30
  • 2030 41 Expense Budget Template
  • 2030 42 Marketing budget plan
  • 2030 43 MediaBudgetQuarter
  • 2030 44 Merchandise Plan
  • 2030 45 MfctgOverheadBudget
  • 2030 46 Model Activity Budget 10
  • 2030 47 Model CashFlowStartup
  • 2030 48 Model CashReqStartup
  • 2030 49 Operating expense budget
  • 2030 50 Progress Note Template
  • 2030 51 QuartBudgetAnalysis
  • 2030 52 QuartMktgBudget
  • 2030 53 Rolling budget and forecast
  • 2030 54 SalesBudget
  • 2030 55 Scenario analysis budget template
  • 2030 56 StartupBudget
  • 2030 57 Targeted budgeting tool
  • 2030 58 Training budget
  • 2030 59 Web site budget tool

2040 Configuration Documents

• 2040 01 Activation and Org level Setting
• 2040 02 Basic Settings
• 2040 03 Master Data
• 2040 04 Budgeting
• 2040 05 Availability Control
• 2040 06 Actual and Commitment Update n Integration
• 2040 10 Organization Profile Analysis
• 2040 20 Key Data Structure

2040 Configuration Documents (Video) (To be publish very soon…)

2050 Development Guide

• 2050 10 Development Guide

2060 End User Documents (To be publish very soon..)

• 2060 10 FMBCS EUT Summary
• 2060 11 FMBCS Tcode List
• 2060 20 Master Data
• 2060 30 Budget Control System BCS
• 2060 40 Posting
• 2060 50 Information System

2070 Go Live n Data Migration

• 2070 01 FM Data Migration Strategy
• 2070 02 FM BCS Data Migration Concept
• 2070 03 FM Data Migration Tracking
• 2070 04 FM Master Data Collection Formats
• 2070 05 FM Transaction Data Collection Formats
• 2070 06 Activity for Product Client
• 2070 21 LSMW FC Upload Process
• 2070 22 LSMW FC Format
• 2070 23 SAMPLE FC UPLOAD Data
• 2070 31 LSMW Commitment Item Upload
• 2070 32 LSMW CI Upload Format
• 2070 33 LSMW CI Upload Data
• 2070 34 Video CI LSMW

2080 Authorization Control

• 2080 01 FM BCS Authorization Fundamentals
• 2080 02 FM BCS Authorization Matrix

Migration Document from Former Budget to Budget Control System

•  3010 10 Former Budget to BCS

Concept and Video Demo

• 5010 01 FM BCS Functionality and Business Benefits
• 5010 02 FM BCS Business Benefits
• 5010 03 FM BCS System Demo
• 5010 21 SAP FM Easy Access
• 5010 22 Create Fund Center
• 5010 23 Create Commitment Item
• 5010 24 Create Fund
• 5010 25 Create Functional Area
• 5010 26 Enter Budget FMBB
• 5010 27 Enter Expense Check Budget
• 5010 28 FM BCS Reports
• 5010 31 FM BCS Budget Manual Release
• 5010 32 FM BCS Budget Auto Release
  

New Depreciation Area can be created with report “RAFABNEW”. Go to SE38 and read documents in details.

SAP Relevant Notes

1. 430618 (Procedure for setting up new depreciation area)
2. 301113 (Restrictions of RAFABNEW)
3. 421549 (RAFABNEW: Error with closed fiscal years)

What depreciation terms and values does the new depreciation area receive?

Values and depreciation terms are adopted without change from the area defined as the reference depreciation area in Customizing, unless the new area is not active in the given asset class.

You can translate the currency for the new area at its creation, also using parallel currencies. The accumulated values are translated using the exchange rate valid for the acquisition date, and transactions are translated using the exchange rate valid for the asset value date.

If you want to calculate values for the depreciation area using other depreciation terms, you can specify in the initial screen that you want the terms of the asset class to be copied

Proceed as follows:

1.  Define a new depreciation area in Asset Customizing  (see the Implementation Guide). You also have to define the new depreciation area so that it adopts its depreciation terms and posting values from another depreciation area.

2.  Check the depreciation terms in the asset classes for the new depreciation area, and change them if necessary. If you do not want to manage the new depreciation area in all asset classes, you can indicate this by making the depreciation area inactive in those asset classes.

3.In Asset Customizing, specify for the individual transaction types whether posting should always take place in the new depreciation area, or whether posting is optional. You should especially check the definitions for transaction types that only post to certain depreciation areas (such as the cost-accounting area), in case these transaction types should also take the new area into account.

4.If you also want to manage investment support measures in the new depreciation area, you also have to revise the definitions of the support measures concerned (Asset Customizing -> Valuation -> Investment support measures -> Areas).

5.Then you update the asset master records (in the Asset application menu under Periodic processing). The system then carries out the following activities:

- It adds the new depreciation area to all asset master records.

- It adds the corresponding annual values to each asset.

- The transactions for the new area are created based on the on the reference depreciation area, if you did not request that the values be zero to start out.

Also, please check if you performed the following steps when creating new dep areas:

1. Create Depreciation area via OADB.

2. Activate Depreciation area via OAYZ.

3. Automatic opening of new depreciation are via AFBN and program RAFABNEW :-

3.1 – Indicator: Leave values initial = not ticked. The system will copy all the past years values from  depreciation area 01.

3.2 – Indicator: Leave values initial = ticked.  Set this indicator if you want to open the newly created depreciation area without any values i.e. blank.

4. Recalculate depreciation via AFAR and program RAAFAR00.”

5. What type or areas are you trying to create, regular or revaluation areas? And the asset is an Asset under construction or a regular asset? Please check if you are using the right program.

* In case you needed to create a new depreciation area for assets under construction, you would have to use report ZZAFANEW1.

Please read note 317806(RAFABNEW: no new depreciation area for investment me) for getting additional information.

*For revaluation areas you will need report RAAUFW01.

• To capitalize fixed assets like Plant & machinery, buildings, Furniture & fixtures, IT assets etc. by routing through CWIP with a budget availability check
• To capitalize assets which are constructed internally.
• To capitalize all associated costs related to procurement of assets.
• To account for any exchange gain/loss.

Process Flow

This method is used for capitalizing assets that are constructed and / or procured like Plant and Machinery, Building, Land Development etc. under any project or otherwise.

To be process flow for capitalizing the assets under this method:

• In CO-IO an internal order under IM Node is created for such activity with investment profile of Auto creation of AuC and budget is allocated to such IO from the IM Node based on individual capex sanctions.
• A CWIP Fixed asset for Capital Work-in-Progress (CWIP) type is also created automatically with following details:
  • Description of Assets
  • Location
  • Sub-Location
  • Business Area

• In MM Module a PO/SO (with account assignment type ‘0’) is raised against the internal order which is detailed in the MM Module specific scenario. Commitment item will be generated against the internal order.
• In MM Module GR/Service acceptance is made which is detailed in the MM Module specific scenario. All values are posted to the specific AUC Account (which by nature is a P&L Account). In this step AUC account will be debited with budget availability check from IO and GR/IR account will be credited.
• In MM Module, Invoice is posted and the difference if any from the GR is posted to the assigned AUC Account.
• Debit/Credit Notes stating foreign exchange interest gains or losses received from Corporate is posted against the internal order. However any gain/loss arising out of forward cover taken by Corporate shall not be capitalized.
• In case budget availability check fails, no posting can be made to the account.
• In case additional budget is required budget supplement can be provided to IO from Head Office.
• In the month end these internal orders are settled to Capital Work–in-Progress (CWIP) asset which is already assigned in the settlement rule of the internal order.
• Whenever the asset is put to use for commercial purposes and a certificate obtained for the same, the Fixed asset master is created with the following information
  • Asset Class
  • Description of Assets
  • Location
  • Sub-Location
  • Personnel number (In case of Household Assets provided to employees)
  • Business Area
  • Cost Centers
  • Internal order
  • Relevant Insurance data
  • Depreciation data for the relevant depreciation areas
  • Depreciation keys
• Settlement rule is modified in the internal order with recipient being the fixed asset(s) created above. In case of multiple assets, the fixed value for each asset or the ratio of distribution of the values needs to be indicated against each recipient.
• Any cost or expense which is identified as the integral part of asset can be capitalised also and can be maintained as sub-number in the original asset.
• Amount accumulated in CWIP is settled through line item settlement to the specific fixed asset(s)
• After the entire process as stated above is completed and IO does not have any commitment item and confirmation is obtained from the originator that the capitalization process is complete, the status of the IO is changed to “COMP”. This indicates that asset procurement process is complete.
• Any unutilized budget is not returned, but reported as a variance in the capex reportback.

Expected Results

• CWIP Asset Master is created
• Accounting entries are posted at month-end to CWIP
• Balance in AUC accounts to be zeroised for each month for each business area, except for amounts appearing in certain AUC accounts, which shall be negated by an equivalent offsetting amount appearing in ‘Transfer to Fixed Assets’ account
• Asset Master is created
• Final settlement is posted and capitalization of Asset takes place

• To account for assets acquired from other divisions within organization
• To account for assets acquired from other affiliated/subsidiary company

Process of Assets Transfer

1. In case any asset is acquired from other divisions of Company or Organization, who are using Asset Accounting in SAP or otherwise, to be process flow is elaborated in the document on transfer of fixed asset.
2. In case any asset is acquired from other affiliates or subsidiaries of Company or Organization, to be  process is as follows:

• • Create internal Order, incorporating approval reference for such acquisition.
  • Create the asset master in the receiving company code with following details:
  • Asset Class
  • Description of Assets
  • Location
  • Sub-Location
  • Business Area
  • Internal Order number to relate to sanction
  • Cost Center to capture depreciation
  • Relevant Insurance data
  • Depreciation data for the relevant depreciation areas
  • Depreciation keys

In Transferee company

• In case the asset is acquired from affiliates / subsidiaries of company or organization, capitalize the value of asset with Transaction code “ABZP” with transaction type 150 (Acquisition from an affiliated company).  A specific G/L account is credited and asset is debited.
• Then on receipt of the Debit Note that specific GL account is debited and Vendor account (created against the affiliated company) is credited.

or

• Capitalize the asset with transaction code F-90. A specific G/L account or a Vendor account (created against the affiliated company) is credited and asset is debited.

Expected Results

Asset Master is created for new assets

Asset values and depreciation fund (for inter-divisional transfers) are recorded in the financial books

• Price reductions non PO related
• Goods procured and paid for without a PO, subsequently returned
• Agency commissions from advertising agencies
• Special schemes announced for quantity discounts
• Cancellation of travel tickets post payment.

It is required to account for these credit notes through direct financial accounting.

Receive Credit note from Vendor

Pass the following entry for the credit note (when service tax credit is availed):

Vendor a/c Dr
Expense a/c Cr
Service tax Credit Receivable a/c Cr
Education cess on Service tax Receivable a/c Cr

Pass the following entry for the credit note (when service tax credit is not availed):

Vendor a/c Dr
Expense a/c Cr

Release the voucher from hold to enable deduction from subsequent payments
If there are no subsequent payments to be made, liaise with vendor to receive remittance for amount debited to vendor

Check : Are you using Group Assets ? If yes,

Check the values on your group asset consistent in relation to the assigned individual assets. With other words if your assigned individual asset(s) have accumulated APC values the group asset should have accumulated APC values, too.

SAP strictly recommends to assign NOT to one group asset single assets with postive and negative accumalted APCs values. Negative and positive individual assets should then be managed separately on one group asset in each case.