Bank Accounting Transactions

The Check nos. to be printed on the bank document is governed by the ‘Check Management’ facility in SAP. This means that for each combination of house bank and bank account ID, a Check lot needs to be maintained. This will correspond with the Check serial numbers in use. The first and last number has to be defined in the system and system automatically allots / tracks the Check number with payment documents and updates the latest Check number issued / used from the system.

Check management can be used through the following transaction codes :

Transaction    Description

FCH1 :    Get Vendor / Invoice details based on Check number
FCH2 :    Get Check details based on payment doc. Number.
FCH3 :    To Void Unused Checks.
FCH4 :    To Renumber Checks
FCH5 :    Input Manual Check number
FCHU :    To Create Reference for Check from Payment Doc.
FCH7 :     To Reprint Check
FCH8 :    To Cancel Payment
FCH9 :    To Void issued Checks
FCHI :    For Check Lot Creation
FCHT :    For Assignment to Payment
FCHN :     For Check Register
» Read more: SAP Checks Management

SAP Bank Reconciliation Process

•    System provides automatically as well as manually, transaction reconciliation facility for all receipts and payment entries in the bank statement and our bank book.
•    System provides list of un-reconciled entries, for further decision making and matching.
•    In SAP system the reconciliation process is known under two methods, viz. Manual and Automatic.
•    Every Bank account will have 4 General Ledger Accounts. First will be a Main GL for the bank, second will be “Incoming clearing” for all receipts, third will be “Outgoing Clearing” for all Payments. and fourth will be “unreconciled account”.
•    After the reconciliation process, payment and receipt entries in the incoming, outgoing and unreconciled GL will be transferred in to the bank Main GL.
•    The balances in the main bank account will be equal to the bank statement amount.
•    The bank book balance shall be equal to the net balance of the all four bank GLs put together. » Read more: SAP Bank Reconciliation Process

SAP Cash Bank Accounting (cash Journal) FBCJ

Cash journal SAP T Code FBCJ

•    This “Cash journal” is a single-screen entry for making all cash receipts and payments.
•    Each cash journal can be assigned to one G/L account.
•    Cash transactions can be saved in the cash journal and can be posted later to the general ledger. (for eg. At the end of the day)
•    Choose the correct “company code” and a “cash journal” code.
•    Depending on what transactions you want to enter, select either the Receipts or Payments tab.
•    Posted entries can also be deleted, the system will pass an reversal entry automatically.
•    We can see the line items / balances day wise, weekly and monthly.
•    We can print Cash receipt vouchers immediately on entry.
•    Day book / cash journal can also be printed. » Read more: SAP Cash Bank Accounting (cash Journal) FBCJ